Project Office

Project Office

Manager: Antonio Tartarisco.
Staff: Franca Rossi e Andrea Laruffa
Duties: Support in the preparation, management and reporting of Research Projects

1) Proposal Phase

  • Provides support in the interpretation of the Call, where required
  • When ISM is coordinator of the Project, prepares the management sections
  • Fills in the anagraphic and administrative sections in the Portal of the Financing Body
  • If involved: checks the eligibility, congruence and relevance of the budget with respect to the activities; Gantt congruence; measurability and consistency of objectives and deliverables; reviews the scientific part in terms of form and vocabulary
  • Verifies and manages the proxy requests at the Department
  • Archives the final documentation

2) Ex-ante Project Phase

  • Prepares and/or checks the Grant Agreement (GA) document, where required
  • Valorises the Project in in GePRO
  • Enters the bank details in the portal of the Financing Body
  • Supports the preparation of the Accounts Plan (eligibility and cost allocation)
  • Prepares and/or checks the Consortium Agreeement, interfacing with the proper offices in charge of the Headquarters of CNR
  • Archives the final documentation

3) In-itinere Project Phase

  • Every month archives the time sheets of the personnel involved
  • Every month checks the archiving of the documentation produced for carrying out the project (Service Orders, Calls for recruitment, Orders, Payments, etc.)
  • When requested, supports the organization and management of meetings

4) Reporting Phase of the Project

  • If ISM is the coordinator of the Project, sends alerts to the partners for the preparation of the necessary documentation
  • Checks in the archive if all the necessary documentation in present
  • Checks the eligibility, consistency and relevance of expenses
  • Verifies and checks the time sheets
  • Prepares statistical informations
  • Checks the consistency with the Gantt, the consistency between objectives and deliverables of the Project
  • Where required, revises the scientific part of the Project in the form and in the vocabulary
  • Fills, sends and archives tables and forms
  • Internal and external audit management

Personnel Department

Personnel Department

Manager: Alessandra Serangeli
Staff: Annamaria Bianconi, Claudia Cianfanelli, Patrizia Dolce, Giuseppa Giglio, Loredana Nanni, Bruna Ponzi, Fosca Rosati;
Duties: All administrative activities involving both permanent and temporary personnel

  • Management of attendances/absences of the ISM personnel with the compilation of the attendance certificate;
  • Fulfillments relating to the control of medical certifications and requests/verifications of medical-fiscal inspections;
  • Fulfillments relating to the SAI insurance policy for scholars, fellows, etc.;
  • Update and control of deadlines for the contract staff (scholars, fellows, etc…);
  • Mandatory communications at ANPAL;
  • Mandatory communications at GEDAP e GEPAS;
  • Fulfillments relating to the hiring of temporary staff, scholars, fellows, etc. through selections/calls for tenders and eventual extensions;
  • Management of collaboration assignments, from the search of internal professional skills up to the awarding of the contract;
  • Fulfillments relating to Telework Project up to the telework contract activation for the employees concerned;
  • Fulfillments relating to the Reception Agreements (clearance) for researchers from third countries, through the portal of the Ministry of the Interior;
  • Assignment for the maintenance and the updating of the accident register and the online communication/report to INAIL of the accidents of the ISM personnel, with all the resulting procedures, up to the closure of the accident;
  • Management of orders/commitments of the missions in Italy and abroad of employees and contracted personnel (scholars, fellows, work contracts, etc), as well as settlement of expenses with issuance of the payment mandate;
  • Fulfillments relating to training and orientation Projects for university students (trainees) or guests at ISM.

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